How to send videos by mail

Quickly and easily create a video to put in your mail or signature and send.
Video by Mail - This is how it works!
Preview of the Mozaik apps Sharing Options for the case of sending a video by mail (Send video by mail)
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Sending videos by email - when and how do I do it?

Sending videos by e-mail makes sense especially in direct contact with customers. Do you want to introduce a new product to your customer or send a short video message for Christmas or a birthday? Then it's best to send it in a personal e-mail. You can easily embed your video in the text of your e-mail via a link. We'll show you how to do it.

Preview of the Mozaik video app sharing options for sending a video by mail (Send video by mail)

Send video with Mozaik by e-mail - Here's how!

  1. Create a free account with the video software Mozaik.
  2. Choose a suitable video template and complete your video within a few minutes.
  3. Use the video link and copy it to your clipboard with just one click.
  4. Paste the video link into your email. Use the hyperlink function to bind the link to one or more words.
  5. Done! Now send your email with your embedded video. The recipient can watch the video with just one click.

Here you can find an example where the video is displayed directly as a landing page.

What are you waiting for?

Create your own video for your emails now. Simply use our free 14-day trial period. You don't have to cancel afterwards.

How Mozaik users do it

Here are three things to keep in mind when sending videos via email:

1. generate a video link to avoid large attachments. Here's how:

  • First upload your video to a platform such as YouTube or Vimeo. There you can copy the link from the search bar.
  • Alternatively, you can use the file manager of HubSpot or your CRM tool or your company cloud. The videos are uploaded there and you can create a shareable link.
  • It's even easier if you automatically receive a link with the video creation to share your finished video directly. Not every video tool can do that. In the video tool Mozaik you get your video both for download in two video formats, and as a video link to share directly.

2. do not include the link as a "raw link".

Links such as do not look very nice. Therefore, use the function of your e-mail program to put the video link cleverly behind a text . In most e-mail programs, such as Outlook, you have to mark the words that should be clickable and then right-click to open the "Link" option or "Hyperlink" in Apple Mail. There you can insert your video link. Attention: Not every email program has the same name for this option, sometimes you will only find a 🔗 symbol in your menu bar.

3. alternatively, you can insert your link behind a thumbnail.

For example, take a screenshot of the first second of your video and paste the screenshot as an image into your email. Afterwards, you can use the method described above to include your link "behind the image" to make the preview image clickable.

4 video ideas you can email to your clientele:

  • ‍‍‍Send a birthday greetingby e-mail: Use this occasion to send a video message. To do this, you can record a personal message using the video message template. You can either address the person directly in the recording or use the text function in Mozaik to customize your video message. This has the advantage that you can reuse your video recordings.
  • Present services & products by e-mail: What services do you offer or what new products have been launched? Inform your contacts about a personal video, which you send to them by e-mail.
  • Send FAQ video by email: If the same questions come up again and again, you can also use FAQ videos in direct contact with customers. In these videos, for example, you can answer the three most frequently asked questions about your product.
  • Include introduction video in email: A different kind of email signature - include an introduction video in your email signature via a link. This way, your recipients can get a personal impression of you by watching your introduction video.

Frequently asked

How do I insert a link to a video hidden in an email?

Can I send videos by e-mail?

How big can videos be in email attachments?


As you can see, even if the video isn't perfect, it's still authentic. And with it, these companies reach their target group on an equal footing.
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